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Meeting Home Scholarships/Awards Speakers/Abstract Presenters 2007 Handouts Industry/Exhibitors • Exhibitor Prospectus & Commercial Support Opportunities • Exhibitor Service Manual ART Activities "Academy Idol" About San Diego Frequently Asked Questions Media Future Annual Meetings Contact Us AAAAI Home		Exhibitor Service Manual Affiliated Functions Download the Affiliated Functions Form (PDF) The AAAAI is willing to release meeting space it does not require for affiliate functions held by industry or related organizations that have members, personnel or other individuals attending the Annual Meeting. Industry and related organizations may request meeting space for their own private functions provided the function conforms to the AAAAI criteria for content and scheduling. The majority of AAAAI educational sessions and activities will take place at the San Diego Convention Center and at the San Diego Marriott Hotel & Marina, and the AAAAI controls the allocation of all meeting space at both of these facilities. The AAAAI also controls the scheduling of affiliate functions at all other official AAAAI hotels. As such, an Affiliated Function Application must be completed for every affiliate function, whether or not the meeting space is requested at the convention center, the hotels or any other venue. If the AAAAI approves the request, the AAAAI may release specific meeting space, upon which it will be the responsibility of the industry or related organization to contract with the facility for that space. Affiliate functions can generally be organized in three types: Social Events A social event is an affiliate function whose primary purpose is to entertain the participants. The most popular example of this is a reception. As a general rule, no affiliate social events will be scheduled to conflict with any official Annual Meeting educational session or activity. Affiliate social events may NOT include any presentation of educational or scientific content to meeting delegates. Educational Sessions An educational session is an affiliate function whose primary purpose is to educate its participants. Popular examples include symposia, workshops and seminars. Industry and organization partners who are interested in organizing educational sessions in conjunction with the Annual Meeting should contact, Steven Folstein, AAAAI Director of Education, at (414) 272-6071. Satellite sessions, or those planned without the input or invitation of the AAAAI, are not permitted before, during or after the Annual Meeting. Other Affiliate functions of other types will be evaluated on a case-by-case basis. Functions that typically are allowed include industry meetings, committee meetings, internal sales/staff meetings and private religious ceremonies. As a general rule, functions organized for promotional or market research purposes are prohibited at the Annual Meeting. The only appropriate venue for these activities is inside the Annual Meeting exhibit hall. Also, industry consultant meetings and other forums for “thought leaders” are generally not allowed. Function Scheduling The 2007 AAAAI Annual Meeting begins on Friday, February 23 and runs through Tuesday, February 27. Affiliate functions should not detract from attendance at official AAAAI educational sessions and activities. As a general rule, the AAAAI will not allow affiliate events to conflict with official Annual Meeting educational sessions or activities. In submitting a request for an affiliate function, please refer to the Schedule of Annual Meeting activities listed in the Preliminary Program and select a date and time that does not conflict with those activities. Please note: Due to the extensive schedule of official Annual Meeting sessions and activities, there are times during the meeting schedule when no space is available for affiliated functions.  Requesting a Meeting Room To request a meeting room, please complete and return the Affiliated Function Application. All sections of the application, including a description of the function and the attendees, must be completed. Once your application is received and space is released, you will work directly with the facility to make arrangements for the function. All costs for the function will be billed directly to you by the facility. In order for a function to be listed in the AAAAI Final Program, the application must be received at the AAAAI executive office by December 15, 2006. Room assignments are subject to availability and requests for meeting space are handled strictly on a first come, first served basis. All requests must be submitted by January 31, 2007. Affiliate Function Confirmations Affiliate function confirmations will be issued beginning January 3, 2007. No affiliate meeting space will be released prior to January 3. The confirmation letter will include the name of the facility, the meeting space that has been released and the contact information for the individual at the facility who will assist with arrangements for the affiliate function. Once space is released, the AAAAI has no responsibility for arrangements with the meeting facility. The AAAAI does not endorse or sanction any affiliate functions. Use of the AAAAI or Annual Meeting names or logos in conjunction with these events is strictly prohibited. For information about affiliate functions contact: Katie Ferguson AAAAI Senior Manager, Meetings Phone: (414) 272-6071 E-mail: kferguson@aaaai.org <back>
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