Exhibitor Prospectus
Dates & Deadlines
July 31, 2006
Right of first refusal deadline for commercial support
September 1, 2006
Available commercial support opportunities of meeting services and educational sessions will be listed on the Annual Meeting Web site, www.annualmeeting.aaaai.org
September 29, 2006
Exhibit applications and deposit due for priority assignment
Last day for 50% deposit of booth rental fees – applications received after this date require 100% deposit of booth rental fees
November 1, 2006
Notification of space assignment sent to exhibitors, as well as Exhibitor Service Manuals, housing forms, registration information and Annual Meeting Preliminary Programs
November 17, 2006
Notification of space assignment sent to complimentary exhibitors, as well as Exhibitor Service Manuals, housing forms, registration information and Annual Meeting Preliminary Programs
December 1, 2006
Balance of booth rental fees due
Revisions to exhibitor descriptions due for printing in the Annual Meeting Final Program
Deadline to submit Affiliate Function forms in order to be listed in the Annual Meeting Final Program
January 2, 2007
Affiliate function confirmation letters sent
January 16, 2007
Last day to obtain partial refund for cancelled exhibit space
January 31, 2007
Deadline to submit Mailing Label Request Form
Deadline to submit exhibit giveaway items for approval
Exhibitors must notify AAAAI and the Official Service Contractor of intent to use independent contractors
Deadline to submit certificates of insurance from independent contractors
February 22, 2007
Exhibit installation begins
February 23-27, 2007
Annual Meeting education and activities
February 24-26, 2007
Exhibit hall open
February 26, 2007
Exhibit dismantlement begins
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