Preliminary Program
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Meeting Information
Admission to Sessions
Airport Transportation
Audio Recording of Sessions
Children and Guests
Child Care
Exhibits
Handouts
Interest Sections
Internet Cafés / Wi-Fi Access
Job Placement Center
Location
Name Badges
No Smoking
Online Preliminary Program and Registration
Press Room
Registration Desk
Resource Center
Shuttle Service
Special Accessibility Needs
Special Dietary Requirements
Time Zone
Travel Scholarships for Fellows-In-Training (Domestic)
Weather and Dress
Admission to Sessions
Admission to AAAAI educational sessions is reserved for meeting registrants and registered members of the press only. Guests and exhibitors will not be admitted to educational sessions. Ushers will monitor the name badges of all meeting attendees to help control access to educational sessions.
Some sessions require tickets for entry. Ticketed sessions have limited attendance and may have an additional fee associated with them. The listing of educational sessions by day includes the admission policy and additional fees if applicable. To register for ticketed sessions, fill out the ticketed sessions section of the registration form. Early registration is highly recommended as many sessions fill up quickly. In consideration of state fire codes and as a courtesy to others, those without tickets will not be allowed into the sessions.
Airport Transportation
The San Antonio International Airport (SAT) is located in north central San Antonio, approximately eight miles or 15 minutes from the downtown area. A taxi from the airport to downtown costs approximately $15 - $17 and shared-ride shuttles are available for a one-way fee of $9 or a roundtrip fee of $16. The city bus is also an option. At a cost of 75 cents, you can enjoy a one-hour scenic bus ride into downtown San Antonio. All prices listed here are subject to change. For more information on the San Antonio International Airport, please visit: www.sanantonio.gov/airport
Audio Recording of Sessions
Many of the scientific sessions will be audio recorded and available for purchase on site and after the meeting. Audio recordings will be available in audiocassette or CD; a limited number of sessions will also be offered in MP3 format. Order forms will be provided in the delegate registration bags. If you prefer, the audio recordings will also be available for purchase online at the AAAAI Tape Store at www.annualmeeting.aaaai.org after the meeting. Individual taping of educational sessions is not permitted.
Children and Guests
The AAAAI asks delegates to refrain from taking children, spouses or guests to any educational session offered at the 2005 Annual Meeting, including dinner symposia. Registered guests are welcome to relax in the Guest Hospitality Suite or visit the Exhibit Hall, however, an adult must accompany children under the age of 18 at all times.
Child Care
Most San Antonio hotels can provide their guests with a list of independent babysitters and babysitting agencies frequently used by visitors. For more information, please contact the concierge at the appropriate hotel.
Exhibits
Exhibitors will provide the latest information on products and services available to physicians, researchers and allied health professionals in the fields of allergy/immunology and asthma.
| Exhibit Hall Hours |
|
| Saturday, March 19 |
11:00 am to 3:00 pm |
| Sunday, March 20 |
9:45 am to 3:00 pm |
| Monday, March 21 |
9:45 am to 3:00 pm |
Handouts
New in 2005 the most updated versions of Annual Meeting handouts will be available to meeting delegates online through the AAAAI 2005 Annual Meeting Web site prior to, during and after the Annual Meeting. Delegates will be able to view, download and print available session handouts via their personal computers. The user-friendly software is equiped with a search function that allows delegates to access handouts for a specific presentation by session number, session title or speaker’s last name. In addition, delegates can receive a complimentary copy of the Annual Meeting Handouts on CD-ROM by visiting the Resource Center.
Interest Sections
The AAAAI is comprised of seven Interest Sections. Each Interest Section is comprised of a leadership committee and a series of component committees, and is responsible for developing educational sessions for the AAAAI Annual Meeting.
Asthma Diagnosis and Treatment (ADT)
Basic and Clinical Immunology (BCI)
Environmental and Occupational Respiratory Diseases (EORD)
Food Allergy, Dermatologic Diseases and Anaphylaxis (FADDA)
Health Care Education, Delivery and Quality (HCEDQ)
Mechanisms of Asthma and Allergic Inflammation (MAAI)
Rhinitis, Sinusitis and Ocular Diseases (RSOD)
AAAAI members are encouraged to designate their Interest Section affiliations online at www.aaaai.org or contact the AAAAI executive office at (414) 272-6071.
Internet Cafés / Wi-Fi Access
Need to check your e-mail while traveling? Internet access will be available for attendees during the 2005 Annual Meeting at two Internet Cafés at the Convention Center. New this year, delegates can also access the Internet using their personal laptop computers in a designated Wi-Fi (HotSpot) area at the Convention Center. Additional information on the Internet Cafés and Wi-Fi access will be available in the Final Program.
Job Placement Center
Job Seekers
The AAAAI will offer a Job Placement Center at the 2005 Annual Meeting to connect job seekers with A/I employers. Delegates seeking employment are encouraged to submit an electronic Position Sought form along with a one-page condensed CV. Submissions will be included in a Positions Sought booklet that will be distributed to employers prior to the 2005 Annual Meeting. The deadline to submit Position Sought forms is Friday, February 4.
Advertisers
Place a classified ad in Academy News between November 2004 and April 2005, and receive a free listing in the Positions Available in Allergy/Immunology booklet for the 2005 Annual Meeting. All advertisers in these issues of Academy News also receive a free book of CVs identifying A/I job seekers and first chance to reserve interview space in the AAAAI Job Placement Center at the Annual Meeting.
To place a classified ad, visit the AAAAI Web site, www.aaaai.org. Choose the Members Center and click on the Classifieds link.
Questions? Contact Christy Pierce at the AAAAI executive office at (414) 272-6071 or e-mail cpierce@aaaai.org.
Location
The sessions that are held as part of the 2005 Annual Meeting will take place at the following locations:
Henry B. Gonzalez Convention Center
200 E. Market Street
San Antonio, TX 78205
San Antonio Marriott Rivercenter
101 Bowie Street
San Antonio, TX 78205
San Antonio Marriott Riverwalk
711 East Riverwalk
San Antonio, TX 78205
Name Badges
Funded through an unrestricted grant from Aventis Pharmaceuticals.
All registered attendees at the 2005 Annual Meeting will receive a name badge as part of their onsite registration package. These badges are similar to a credit card in that they have a magnetic stripe on the back that contains the attendee’s name, mailing address, fax number and email address. Delegates may “swipe” their badge in the Exhibit Hall and give their contact information to specific exhibitors.
Please note: When you allow an exhibitor to “swipe” your badge, you are authorizing them to contact you and send you materials via postal mail, fax and/or email. The AAAAI cannot be responsible for the use of your contact information once you have given it to an exhibitor.
No Smoking
Smoking is prohibited at all 2005 Annual Meeting sessions and events.
Online Preliminary Program and Registration
The AAAAI is pleased to offer delegates an online version of the 2005 Annual Meeting Preliminary Program. This program allows delegates to search for the most up-to-date Annual Meeting session information and build a personal schedule of events they wish to register for and attend. This planning tool aids delegates in assembling their schedule by giving them the ability to search both abstract and invited speaker sessions.
Download the Preliminary Program (PDF, 5.52MB)
Online registration also will be available on the AAAAI’s Web site. Access to online registration will be given to AAAAI Fellows on October 11; to all other AAAAI members on October 25; and to all other interested parties on November 8. Online registrations will be processed upon receipt, and a notice confirming the registration of specific sessions will be mailed to the delegate within three weeks.
Online housing also will be available on the AAAAI’s Web site, according to the same schedule listed above. Online housing will allow attendees to check hotel availability and book reservations in real time. In order to help the AAAAI in meeting its contractual obligations to the Annual Meeting hotels, all meeting attendees are encouraged to use this online system to book rooms in the official Annual Meeting hotels.
Press Room
Members of the working media may register without charge for the 2005 Annual Meeting by contacting the AAAAI executive office. Press conferences on previously selected, newsworthy abstracts will be conducted throughout the meeting. Interview space, computers, telephones and facsimile services will be available on site for the convenience of media representatives covering the meeting. Only members of the media and invited delegates will be allowed access to the press room. For more information, please contact John Gardner at (414) 272-6071 or visit the Media Center.
Registration Desk
For delegates registering prior to the February 9, 2005 deadline, registration packets, including name badges and session tickets, will be ready for pick up at the registration desk, located in the Henry B. Gonzalez Convention Center. To avoid waiting in line, please be sure to pick up your packet early. Onsite registration will also be available at the desk.
| Registration Desk Hours |
| Thursday, March 17 |
12:00 pm to 6:00 pm |
| Friday, March 18 |
6:45 am to 6:30 pm |
| Saturday, March 19 |
6:45 am to 6:15 pm |
| Sunday, March 20 |
6:45 am to 6:45 pm |
| Monday, March 21 |
6:45 am to 6:30 pm |
| Tuesday, March 22 |
6:45 am to 6:30 pm |
Resource Center
Delegates attending the 2005 Annual Meeting can visit the AAAAI Resource Center in the Henry B. Gonzalez Convention Center for information and free samples of AAAAI patient education brochures and other publications. The Resource Center will provide delegates with the opportunity to place orders on site and see the latest AAAAI offerings. AAAAI staff will be on hand to answer your questions about AAAAI membership, programs and services.
Shuttle Service
Complimentary shuttle service will be provided to all delegates staying at Annual Meeting hotels. More information on routes and service hours will be provided in the Final Program.
Special Accessibility Needs
If you require special arrangements in order to fully participate in the Annual Meeting, please send a written description of your needs along with your registration form to the attention of Michelle Reed by fax: (414) 272-6070, by e-mail: mreed@aaaai.org or by mail: 555 E. Wells Street, Suite 1100, Milwaukee, WI 53202-3823.
Special Dietary Requirements
If items on the daily, pre-arranged menu do not meet your special dietary requirements (i.e., if you are a vegetarian, allergic, diabetic, etc.) an alternative option can be made available. Inform the server assigned to the room at the beginning of the session that you would like an alternate selection. Should you require kosher meals, please send a written request along with your registration form to the attention of Michelle Reed by
fax: (414) 272-6070, by e-mail: mreed@aaaai.org, or by mail:
555 E. Wells Street, Suite 1100, Milwaukee, WI 53202-3823.
Time Zone
San Antonio will be on Central Standard Time (CST) in March of 2005. CST is 6 hours behind Greenwich Mean Time (GMT).
Travel Scholarships for Fellows-In-Training (Domestic)
Travel scholarships for Fellows-In-Training are available for the 2005 Annual Meeting. For more information please contact Reaca Pearl at the AAAAI executive office at (414) 272- 6071 or visit the FIT scholarship link.
Weather and Dress
In March, the weather in San Antonio is relatively mild. The average high temperature is 72 degrees Fahrenheit (22° C), while the average low temperature is 49 degrees Fahrenheit (9° C). Delegates are encouraged to bring a mid-weight jacket/coat for evening and outdoor activities.
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