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Meeting Home Preliminary Program • Table of Contents • Educational Sessions • Download entire program (PDF) Abstracts Speakers Industry/Exhibitors Frequently Asked Questions About San Antonio Contact Us AAAAI Home		Preliminary Program Back to Table of Contents Hotel Accommodations and Hotel Map Delegate Hotel Reservations Exhibitor Hotel Reservations Group Hotel Reservations Hotels Hotel Map Delegate Hotel Reservation Deadline: February 16, 2005 Delegate Hotel Reservations There are four ways to reserve your hotel room: Online: www.cmrhousing.com/aaai_7a/welcome.asp Fax: (415) 979-2249 Phone: Within the United States: (888) 869-0189 Outside of the United States: (415) 979-2277 Mail: AAAAI Housing c/o CMR 33 New Montgomery St., Suite 1420 San Francisco, CA 94105 Because of the popularity of certain Annual Meeting hotels, delegates are encouraged to make their hotel reservations at the earliest possible date. Rooms will be reserved on a strict first-come, first-served basis. All delegate hotel reservations must be booked no later than February 16. After this date, the AAAAI cannot guarantee any delegate a room in one of the designated 2005 Annual Meeting hotels. Deposit Each delegate hotel reservation must be guaranteed with a first night deposit by credit card (VISA, MasterCard, American Express) or check deposit in the amount of $250 per room or $500 per suite. Check deposits should be drawn on a U.S. bank and made payable to CMR. Confirmations A confirmation of your hotel reservation will be sent to you by CMR within 48 hours of booking your hotel. Delegates will be able to choose the method in which they would like to receive their confirmation by indicating either fax or e-mail on the Delegate Hotel Reservation form. These confirmations will be issued by CMR and will contain a CMR confirmation number. This is the only confirmation number you will need. Your hotel will not issue a confirmation of your reservation. Changes/Cancellations All changes or cancellations to existing delegate hotel reservations must be made no later than March 11, 2005. CMR must be notified of all changes or cancellations to your hotel reservation. Do not contact the AAAAI executive office. Deposits will only be refunded for cancellations made with CMR before March 11. After that date, no changes or cancellations will be accepted and no deposits will be refunded for any delegate reservations. Guaranteed Payment Policy When the hotel reservation is made and confirmed through CMR, the 2005 Annual Meeting hotels may hold delegates individually responsible for all charges that accrue for the use or non-use of that reservation. For this reason, please be sure to have any necessary changes or cancellations to your reservation made by March 11. Delegates who fail to arrive on their scheduled arrival date, or depart before their scheduled departure date, may be charged for all nights of their confirmed reservation whether they actually utilized the hotel room or not. A change of policy by such major credit card companies as VISA and MasterCard will allow hotels to collect charges if they can demonstrate that you were made aware of the policy. In light of this change, please be sure your confirmed hotel reservation matches your itinerary. Special Accommodations Should you require any special accommodations or services in your hotel room, please inform CMR to assure the proper arrangements can be made. Exhibitor Hotel Reservations A portion of the hotel rooms has been reserved exclusively for exhibitor reservations. As a service to our delegates, once the exhibitor rooms have been booked at a certain hotel, no additional exhibitor reservations will be allowed, even if there is availability within the block reserved for delegates. In order to secure rooms in this block, exhibitors must follow the instructions and complete the housing forms included in the Exhibitor Service Manual. Group Hotel Reservations For more information on group hotel reservations, please contact Michelle Reed at the AAAAI executive office by phone: (414) 272-6071 or e-mail: mreed@aaaai.org. What happens if I am put on a hotel room waiting list? Your name is placed on a waiting list when AAAAI Housing is unable to process your hotel request due to a temporary situation when all 2005 Annual Meeting hotels are booked. While on the waiting list, AAAAI Housing will continue to work to secure accommodations on your behalf up until your arrival date. When accommodations become available, AAAAI Housing will automatically book your hotel room and inform you via fax or e-mail of your reservation. Hotels 1. San Antonio Marriott Rivercenter (AAAAI Co-Headquarters Hotel) 101 Bowie Street San Antonio, TX 78205 Rate: Single $224, Double $244 Rising 38 stories above the San Antonio skyline is the unmistakable San Antonio Marriott Rivercenter, a hotel that embodies the true spirit of San Antonio. Everything this incredible destination has to offer is just steps away, including unique dining, shopping and famous historical attractions such as the Alamo and the Riverwalk. Enjoy a full complement of amenities during your stay, including high speed Internet access and wireless access in the lobby areas. The Marriott Rivercenter is within walking distance of the Henry B. Gonzalez Convention Center, and therefore, shuttle service is unneccesary. 2. San Antonio Marriott Riverwalk (AAAAI Co-Headquarters Hotel) 711 East Riverwalk San Antonio, TX 78205 Rate: Single $224, Double $244 Capture the romance of San Antonio with a stay at the San Antonio Marriott Riverwalk, offering sweeping balcony views of the city and Riverwalk below. Indulge in your choice of rich flavors and intoxicating aromas along the Riverwalk, only a short walk away. An incredible location puts you at the front door of the Convention Center. The hotel combines gracious Marriott service amenities, including high speed Internet access, with a comfortable, casual feel. The Marriott Riverwalk is within walking distance of the Henry B. Gonzalez Convention Center, and therefore, shuttle service is unneccesary. 3. Emily Morgan Hotel 705 East Houston San Antonio, TX 78205 Rate: Single $147, Double $147 The Emily Morgan Hotel provides lodging accommodations next door to the Alamo and just steps away from the Riverwalk. The Emily Morgan is within walking distance to every major attraction downtown and is conveniently located near El Mercado – Market Square and the Rivercenter Mall. Both the savvy business traveler and the leisure adventurer will appreciate the hotel’s contemporary amenities such as 2-line speakerphones with data ports, work desks, sitting areas and in-room refreshment centers. 4. Hilton Palacio del Rio 200 South Alamo Street San Antonio, TX 78205 Rate: Single $217, Double $227 The Hilton Palacio del Rio is located downtown along the San Antonio Riverwalk, directly across the street from the Henry B. Gonzalez Convention Center, adjacent to historic La Villita, and within walking distance to the Alamo, the Tower of the Americas, the Institute of Texan Cultures and the Rivercenter Mall. All guest rooms have a private balcony, coffeemaker, hair dryer and full-size iron/ironing board. Because of the Hilton’s convenient location, shuttle service to the Convention Center is unneccesary. 5. Homewood Suites by Hilton - Riverwalk 432 West Market Street San Antonio, TX 78205 Rate: Single $156, Double $156 Situated on the banks of the beautiful San Antonio River, this historic building is only two blocks from the Convention Center and within walking distance of all downtown attractions, dining, shopping and entertainment. Numerous amenities await each guest including a hot breakfast buffet served daily and an evening reception, served Monday through Friday, both of which are included in the rate. Each room features a bedroom separated from the living/dining area with a full door, full kitchen, two televisions, complimentary high-speed Internet access and many more amenities. 6. Hyatt Regency San Antonio Hotel 123 Losoya Street San Antonio, TX 78205 Rate: Single $188, Double $198 Situated downtown on the banks of the Riverwalk, the Hyatt Regency San Antonio Hotel offers a combination of classic elegance with old Texas charm and service. Its location across the street from the historic Alamo affords stunning views of old San Antonio. Enjoy nearby attractions or relax in the lobby where the San Antonio River cascades through a 16-story garden atrium. Surrounded by the finest shopping, this hotel is just steps away from exciting dining and entertainment possibilities. 7. Residence Inn San Antonio – Alamo Plaza 425 Bonham Street San Antonio, TX 78205 Rate: Single $109, Double $109 The Residence Inn San Antonio - Alamo Plaza is a downtown, all-suite, mid-rise hotel. Each suite is complete with a sitting area, queen-size bed and fully equipped kitchen. Enjoy a complimentary hot breakfast buffet each morning. Relax at the evening social hour which serves complimentary beverages and hot hors d’oeuvres Monday through Thursday. The hotel is within walking distance to the Alamo and the famous San Antonio Riverwalk. 8. Westin Riverwalk 420 West Market Street San Antonio, TX 78205 Rate: Single $224, Double $244 The Westin Riverwalk, located directly on the Riverwalk, celebrates the beauty and heritage of Texas’ oldest city. Offering the luxurious grandeur of a southern mansion with the charm of Texas-sized hospitality, each guestroom features Westin’s Heavenly Bed and Bath. Explore the downtown attractions, just minutes away, or stay in and order 24-hour room service, work out on state-of-the-art equipment, relax by the pool, or enjoy our specialty margaritas in Rincon de Maria. Enjoy wireless Internet access in the lobby, lounge and other general areas. <back>
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